YSoft SAFEQ

Specification:

YSoft SAFEQ is an enterprise-level print management solution designed to optimize, secure, and manage printing environments. It provides a comprehensive platform that enables organizations to control, track, and report printing, copying, and scanning activities while integrating with various IT infrastructures. YSoft SAFEQ offers a range of features and services tailored to enhance productivity, reduce costs, improve security, and promote sustainability.

Key Features of YSoft SAFEQ:

1. Print Management and Cost Control:
   • Print Quotas: Enforces printing limits to control costs and reduce unnecessary printing.
   • Rules-based Printing: Implements specific rules, like duplex (double-sided) printing or black-and-white printing by default, to reduce waste and costs.
   • Job Accounting: Provides detailed reporting on user and department-level printing activity, helping organizations allocate printing costs accurately.
2. Secure Printing:
   • User Authentication: Requires users to authenticate before printing via PIN, card readers, or mobile devices, ensuring that sensitive documents are only released to authorized personnel.
   • Follow-Me Printing: Enables users to send a document to the print queue and release it from any authorized printer within the network, enhancing flexibility and security.
   • Document Encryption: Ensures documents are encrypted in transit and stored securely on print servers, protecting sensitive information from unauthorized access.
3. Mobile and Remote Printing:
   • Mobile Printing: Allows users to print from smartphones, tablets, and laptops, enhancing flexibility for employees working remotely or on-the-go.
   • Email-to-Print: Users can send print jobs via email, which is automatically converted and sent to the print queue, enabling easy remote printing.
4. Scanning and Workflow Automation:
   • Scan Management: Manages scanned documents and routes them automatically to email, cloud storage, or enterprise systems like ERP and CRM.
   • Optical Character Recognition (OCR): Converts scanned documents into editable text, making digital workflows more efficient.
   • Automated Document Processing: Integrates with business processes to automate document capture, distribution, and archiving.
5. Sustainability and Green Initiatives:
   • Sustainability Reporting: Tracks paper, energy, and consumable usage, providing organizations with insights to reduce their environmental impact.
   • Eco-friendly Printing Policies: Promotes greener practices by encouraging double-sided and black-and-white printing, helping organizations to minimize waste.
6. Integration with MFPs and IT Infrastructure:
   • YSoft SAFEQ integrates seamlessly with multi-function printers (MFPs) and is compatible with various printer brands and models.
   • It can also integrate with enterprise systems like Active Directory for user management and with enterprise resource planning (ERP) systems for cost allocation and tracking.

YSoft SAFEQ Cloud-Enabled Services:

1. Cloud Print Infrastructure: Provides businesses with serverless print management, removing the need for traditional print servers and enabling organizations to simplify their IT infrastructure.
2. Hybrid Cloud Printing: Allows businesses to maintain some on-premise control while leveraging cloud technology to manage remote or hybrid environments. This is useful for organizations that are transitioning to the cloud or have specific compliance requirements.
3. Analytics and Reporting: Cloud-based reporting tools provide real-time insights into print usage across the entire organization, helping managers monitor costs and optimize print behavior.
4. Multi-Cloud Support: Supports integration with public, private, and hybrid cloud environments, offering flexibility depending on an organization’s cloud strategy.